NOT INCLUDED - Fees for passports and, if applicable, visas; entry/departure fees; personal gratuities; laundry and dry cleaning; excursions, wines, liquors, mineral waters and meals not mentioned in this brochure under included features; travel insurance; airport transfer costs for those not participating in AHI's FlexAir; all items of a strictly personal nature.
MOBILITY AND FITNESS TO TRAVEL - The right is retained to decline, to accept or to retain any person as a member of this trip who, in the opinion of AHI Travel is unfit for travel or whose physical or mental condition may constitute a danger to themselves or to others on the trip, subject only to the requirement that the portion of the total amount paid which corresponds to the unused services and accommodations be refunded. Passengers requiring special assistance, including without limitation those who permanently or periodically use a wheelchair, must be accompanied by someone who is fit and able to assist them, and who will be totally responsible for providing all required assistance. AHI Travel regrets that some itineraries cannot accommodate wheelchairs.
SPECIAL COVID-19 NOTICE - During the period of COVID-19 contagion, you should refrain from joining a trip if you are feeling unwell, exhibit fever or other symptoms of contagious disease, or have been in contact with a person exhibiting symptoms of contagious disease within 14 days of trip departure. Affected passengers will receive a full refund in the form of a credit applicable to a future AHI Travel program. All passengers must complete a health questionnaire and execute an Assumption of Risk and Waiver of Liability Relating to Coronavirus/COVID-19 prior to trip departure. If you cannot or will not complete and execute these documents, AHI reserves the right to consider your booking cancelled as of that day and assess applicable cancellation fees.
AIR TRANSPORTATION-The price of air transportation offered by AHI Travel is based on Advance Purchase Excursion fares. After tickets are issued, penalties up to 100% of the ticket price may be levied. If connecting flights are requested, special promotional fares may be used, in which case penalties of as much as 100% may be assessed by the airlines if reservations are changed or canceled after ticketing. After departure, if the reservations are changed, you will be charged the higher, all year Economy class fare. VARIATIONS TO THE GROUP ITINERARY MUST BE REQUESTED NO LATER THAN 60 DAYS PRIOR TO DEPARTURE. Passengers who choose to make their own airline reservations independently will be wholly responsible for arrival and departure transfers, and any airline fees or penalties incurred as a result of program cancellation and/or change in travel dates, or airline schedule(s).
CANCELLATION-Cancellations for any reason from date of booking to 76 days prior to trip departure will be subject to a $300 per person administrative fee. The withheld administrative fee may be applied to a future AHI Travel program that will operate in the current calendar year or year following cancellation. The credit will be applied to the final billing and may not be used as part of the initial deposit. It is non-transferable and is not valid toward the purchase of an AHI Cruises independent cruise. Cancellations from 75 to 60 days prior to departure will result in forfeiture of 25% of the entire cost of the trip per person; 59-30 days, 50% of the trip cost per person; cancellations from 29 days up to the time of departure will result in 100% forfeiture of the entire cost of the trip. TRIP CANCELLATION INSURANCE IS AVAILABLE. AN APPLICATION WILL BE SENT AFTER YOU RESERVE. All cancellations must be submitted in writing to AHI Travel. CANCELLATION OF TRIP OPTIONS-Purchases of optional excursions, trip extensions and additional hotel nights become fully non-refundable 45 days prior to departure. Air transportation and private transfer purchases are subject only to penalties assessed by the airlines and transfer suppliers.
BAGGAGE-Baggage restrictions vary according to the airline policy and the class of service flown. Details will be provided with your pre-departure information. Baggage allowances are subject to change by the carrier without notice. Excess baggage charges for additional or oversized/overweight pieces are expensive and not included in your trip price; plan your wardrobe accordingly. Transport of baggage and personal effects is at the owner's risk throughout the travel program.
PRICING - All prices quoted are in USD, per person, based on double occupancy and do not include air transportation costs (unless otherwise stated) and are subject to change without notice.
AUTHORITY TO USE IMAGES AND AUDIO RECORDINGS-On occasion, AHI Travel obtains, from its staff, or from trip participants, photographic or video images of passengers and trip activities. By participating in this travel program, you authorize AHI Travel, without providing compensation to you, or obtaining additional approvals from you, to include photographic and video recordings of you, as well as voice recordings included with any videos, in AHI Travel's sales, marketing, advertising, publicity and/or training activities.
RESPONSIBILITY-AHI Travel does not own or operate any entity which provides goods or services for this program, and act only as agents for the independent suppliers of travel conveyance, transport, accommodations or other services. All such persons or entities are independent contractors. As a result, AHI Travel is not liable for any negligence or willful act of any such person or entity or any third person. In addition and without limitation, AHI Travel is not responsible for any delays, delayed departure or arrival, missed carrier connections, loss, death, damage or injury to person or property or accident, mechanical defect, failure or negligence of any nature howsoever caused in connection with any accommodations, transportation or other services or for any substitution of hotels or of common carrier equipment, with or without notice, or for any additional expenses occasioned thereby. Dates, Program Details and Tour costs, although given in good faith and based on tariffs, exchange rates and other information current at the time of printing, are subject to change at or before the time of departure. No revisions of the printed itinerary or its included features are anticipated; however, the right is reserved to make any changes, with or without notice, that might become necessary, with the mutual understanding that any additional expenses will be paid by the individual passenger. In no event shall any party to this contract be liable for incidental or consequential damages. In the event of an act of God, war (whether declared or undeclared), terrorism, accident, natural disaster, outbreak of communicable disease, or other event or circumstance beyond its control that results in the cancellation of all or a portion of a travel program, AHI Travel reserves the right to issue a travel credit to the passenger in lieu of a money-back refund, applicable to a future AHI Travel program. Baggage and personal effects are the sole responsibility of the owners at all times. If the entire program is canceled for any reason, participants shall have no claim other than for a full refund. By forwarding the deposit, the passenger certifies that he/she has no physical, mental or other condition of disability that would create a hazard for himself/herself or other passengers and accepts the terms of this contract set out herein and in more specific pre-departure passenger information. The airlines and other transportation companies concerned are not to be held responsible for any act, omission, or event, during the time passengers are not on board their conveyances. The passage contract in use, when issued, shall constitute the sole contract between the company(ies) and the passenger and/or purchaser of this trip.
See also the University of Washington Alumni Association's (UWAA) Release of Liability, Assumption of All Risk and Binding Arbitration Agreement which you have to sign as a condition of your going on this trip. This form is sent to all participants upon placing a tour deposit and needs to be returned within 30 days after receipt or at least 60 days before the beginning of the trip, whichever is sooner. This document can be found at www.UWalum.com/tours or by emailing email@example.com or calling 206-685-9276.